Pharmaceutical Events Info

Thank you for considering J. Timothy’s Taverne to host your event. We’ve hosted many successful pharmaceutical events and understand the general industry requirements. Please read the information below to ensure our space is suitable for your event.

Room Rental/Food Minimum: We do not charge room rental fees but there are food expenditure minimum requirements (food only, not food and beverage).

Rooms: We have 1 private room and 2 semi-private rooms. Each room has a wall-mounted TV.

Wine Loft: on the second floor, can accommodate 12-28 people (though space is tight with 28 people. We recommend the Boarding Room with 24 or more guests). Food minimum is $600. It does not have a door but is secluded, up a flight of stairs, and is not near public dining; no one will be walking by the room and no one can hear what is being said in the room.
Boarding Room: on the second floor, can accommodate 20-40 people. Food minimum is $700. It does not have a door but is secluded and not near public dining. No one will be walking by the room, but there may be people about 20 feet down the hall using the restrooms located there.
Gathering Room: Fully private with a door. Can accommodate 25 to 70 people (though with more than 60 people each guest will not have a clear view to the presentation). Food minimum is $1,200. Depending on your guest count there may be a fee of $100 for a bartender as there is a private bar in the room. We know most pharmaceutical events do not allow alcohol, but the bartender is also the senior service staff member overseeing the event so may be required.

Menu Options:

16 or fewer guests: your guests may order upon arrival. We have a special menu available, see below. The cost is $85 per person, plus 7.35% tax and 20% gratuity. Soft drinks, coffee, and tea are included. Available for events on Tuesday, Wednesday, and Thursday only (we are closed on Mondays).

17 or more guests: must use our Dinner Buffet menu or the Dinner Plated/Served menu. Pre-ordering is required. If using the Dinner/Plated menu option, counts for each entrée and appetizer (if applicable) are required. You would need to ask each attendee for their preferred entree and appetizer selection. We know asking for meal selections in advance is generally not possible, so we recommend the Dinner Buffet Menu; it works best for pharmaceutical events with 17 or more attendees as you do not need to get meal selections in advance. You can view the Dinner Buffet and Dinner Plated/Served Menus here. Note: for the Dinner Buffet and Dinner Plated/Served menus tax and service are included in the prices.

Menu selections are due 10 days prior to your event. Your final guest count is due 2 days prior.

General:

Deposit: We require a deposit to confirm the booking. For the Wine Loft or the Boarding Room the deposit is $250, for the Gathering Room it is $400. This deposit is deducted from your final bill.
Audio/Visual: We do not charge for A/V equipment. We have wall-mounted TVs (43” to 55”) in each room that can be used (connected via a laptop, we have the HDMI cable) for presentations. We can also provide a large screen and projector if you prefer. Bringing your own A/V is fine.
Admin Fee: There is a $100 Administrative fee which will be applied to your final bill, presented at the end of the event.
Parking: We have a large private parking lot. We do not offer valet parking.
Wi-Fi: Each room has high speed internet available, with the Wi-Fi nodes located either inside or directly outside the rooms.
Live Music: We do not have live music.
Contract: we will sign your agreement, we do not provide a contract.

Refund & Cancellation Policy:

Deposits are refundable if an event is canceled more than 10 days before the scheduled date.

If an event is canceled within 5-10 days, the deposit is generally non-refundable. However, if you reschedule your event with us within 2 months, all or part of the deposit may be applied to the new booking, depending on how much notice is given and other circumstances.

If an event is canceled within 4 days of the scheduled date the deposit is non-refundable and a charge equal to 50% of the room’s food minimum will apply, regardless of whether the event is rescheduled.

Please let us know if you have any questions. Thanks again for considering J. Timothy’s Taverne for your pharmaceutical event.

The menu for 16 or fewer guests. Click the image to download a PDF of the menu.